Human-Free AP Across N. America and Europe in Under 60 Days

Eliminating manual work, preventing financial leakage, and creating diligence-ready controls.

The Challenge

Company X, a global industrial services provider with operations across North America and Europe, struggled to scale its accounts-payable function as invoice volumes grew, regional processes diverged, and manual workflows created rising financial risk.

The finance organization depended on plant-level clerks and inconsistent regional practices across the U.S., Canada, and multiple European entities. As the company prepared for upcoming PE-driven reporting cycles, the team faced:

• Manual data entry and coding inconsistencies
• Late adjustments and rework caused by approval bottlenecks
• Limited visibility into supplier billing accuracy
• Difficulty hiring and retaining AP clerks across regions
• SG&A pressure as transaction volume scaled
• Increasing audit exposure and working - capital variability

Leadership needed human-free invoice processing, continuous preventive controls, and verified financial accuracy, quickly and without growing headcount.

The Shift to OpenEnvoy

OpenEnvoy was deployed across the U.S. and Canada, followed by the UK, Belgium, Netherlands, and Germany, replacing fragmented regional workflows with a single global system of Autonomous Finance.

OpenEnvoy delivered:

• Human-free invoice ingestion, coding, and routing
• Real-time supplier overbilling detection
• Global workflow standardization
• Continuous preventive controls
• Audit-ready reporting for PE stakeholders

Results in the First 2 Months

• 60%
  Human-Free Invoice Processing
  Eliminated manual intervention for the majority of invoices. Impact: AP capacity scaled without hiring or backfilling open roles, reducing structural SG&A.
• $193K
  in Verified Supplier Overbillings Identified
  Fully verified line-item discrepancies, not sampled. Impact: Direct EBITDA protection and immediate free cash-flow improvement.

Global Standardization + Preventive Controls

One workflow across five regions. Impact: Removed coding inconsistencies, reduced late accrual adjustments, and lowered audit sampling risk.

Faster, Predictable Close

Human-free routing eliminated delay drivers. Impact: Improved monthly forecast accuracy and delivered cleaner financials for lender and PE review.

The New Operating Model

Company X now operates with a structural upgrade to the finance function:

• Human-Free AP reduces dependency on transactional hiring
• Continuous invoice verification prevents leakage before it hits the P&L
• Global workflow consistency eliminates regional process drift and late-period adjustments
• Diligence-ready visibility enables accurate data for capital events and lender negotiations

Learn how human-free finance operations protect EBITDA and working capital OpenEnvoy platform